Royalty Management Automation: Features & Benefits of Royalti.io

How Does the Royalti.io System Handle Complex, Multi-Tier Agreements?

Royalti.io allows users to set up detailed percentage breakdowns for multiple right holders. While the platform is primarily built for music and digital assets, it is designed to manage royalty calculations based on even the most complex split structures. 

Where a single revenue share is further divided into sub-shares within the same calculation, the system accurately deducts each right holder's share, along with applicable fees and expenses, before presenting the artist’s final net balance.

The platform lets you:

• Define custom rules for tiered splits and rates. 
• Track recoupment automatically, including advances and recoupable expenses
• Manage complex agreements involving multiple rights holders within a single product or track

Can You Automate the Calculation And Distribution of Split Payments? 

Yes. Automation is at the core of the platform. Once you upload a royalty report (CSV) and define your splits, the system automatically calculates what each rights holder is owed. It also generates individual royalty statements for each artist or user.

The process moves seamlessly from raw data to royalty statements in four stages: 

1. Bulk import: Upload CSV statements from over 50 distributor formats (e.g., Apple Music, TuneCore, Spotify).
2. Instant Matching: The system uses ISRC and UPCs to match incoming revenue to catalog assets.
3. Calculation: Predefined splits are automatically applied to determine each rights holder’s net earnings.
4. Payment Preparation: It generates "payment files" for export to your bank or payment provider. 

How Does the Platform Ensure Data Accuracy?

The platform uses Automated Data Validation. When you upload royalty files, the system checks for metadata mismatches and flags errors before final calculations. This ensures that revenue is correctly attributed to the appropriate rights holder.

Accuracy is reinforced through:

• Real-time error detection.
• Complete audit trails for every transaction
• A full digital record that prevents revenue from slipping through the cracks

Does the Software Integrate with Existing Accounting (ERP) Systems?

Royalti.io supports file exports in TXT, CSV, TSV, XLSX, and ZIP formats, making it compatible with standard accounting software.  API integrations continue to expand, enabling the platform’s seamless connectivity with a growing range of ERP systems.

The platform lets you:

• API Access: Use API (Application Programming Interface) Keys to pull data from Royalti.io directly into ERP platforms.
• Financial Reporting: Track your payment history, expenses, and generate financial statements while reducing manual entry errors.
• Custom Exports: Export data in formats compatible with accounting software for documentation. 

What Measures Are in Place to Ensure Data Protection? 

Royalti.io implements multiple security measures to safeguard user and royalty data. These include SSL data encryption, database encryption for sensitive information, and daily automated backups for catalog and royalty data.

The platform uses Role-Based Access Control to ensure users have access only to relevant data. Roles such as User, Administrator, and Owner can be configured with specific permissions, allowing artists to view only their individual statements while protecting broader system integrity.

Authentication options include Two-Factor Authentication and Magic Link login. And personal data handling is GDPR compliant.

How Quickly Can You Set Up an Account?

The platform operates as a self-service system, allowing you to get up and running as soon as your data is uploaded.

What onboarding looks like on Royalti.io:

The setup is designed to be fast and straightforward, with an average time of  about 30 minutes from sign-up to your first report: 

• Self-Service Sign-up: Create a free account and workspace immediately.
• Bulk Import Tools: Upload your catalog and existing split agreements using pre-filled CSV templates.
• Data Extraction: The platform scans uploaded royalty files (from sources like Spotify and Apple Music) and compares them against your catalog database.

When the system identifies revenue linked to song titles, artist names, or ISRCs that are not in your database yet. They are flagged as "Missing Assets" or "Missing Products." You can "export" this metadata into a CSV file for review, and optionally import it as permanent catalog entries.